Bids to host the next ICP
You could host the next ICP!
Please register your interest in hosting the ICP-14 (2022) by emailing the ICP secretariat before May 1st 2019.
Bids to host the next ICP will be held on the Wednesday 3rd of September 2019.
You have voted at 78% for future ICPs to be administered by The Oceanography Society starting from the ICP-14.
The role of TOS would be to support the ICP planning committee and local hosts by providing administrative and logistical support, as well as maintaining records and processes that will facilitate planning and management of future ICP events. Services provided by TOS staff include, but are not limited to: conference site selection and vendor contracting; financial management; submission of grant proposals and sponsorship applications; website creation and updates; online registration/abstract submission; coordination of abstract review/program scheduling, program/mobile app creation, and onsite conference management. It is expected that TOS involvement would ease the organization of the ICP, enable an efficient data/knowledge transfer and very importantly enable the perennity of the conference. The ICP scientific and local organizing committees will still independently define the program of the conference.
During the survey, some of you have raised questions. Please find below additional information about the role of TOS and its partnership with the ICP.
The committee structure of the ICP would stay unchanged under TOS management, with a local organizing committee and a scientific committee. TOS would not want to change the “culture” or the content of the meetings. The ICP would thus keep all of its traditions (including community choice of location). TOS would offload the details of the logistical work so that local organizers that might otherwise shy away from volunteering would be confident that the logistical details would be covered, leaving them to focus on the scientific content and social events.
2) Costs — TOS is nonprofit.
The intent is to keep costs as low as possible, similar to the existing model. It is expected there would be no significant change in costs under TOS management other than the normal fluctuations from place to place and inflation. TOS needs to cover its costs, but because TOS is experienced in organizing meetings, it may be more cost-efficient than having a new local committee seeking help of a professional company. In addition, TOS does have the ability to accept and manage grant funding, so if we can get grants to subsidize future ICP meetings (with the help of the local organizing committee for grant proposal content), then it is possible that costs could go down. For grants, the TOS overhead rate (currently 10%) is lower than most Universities (certainly lower than ALL universities in the US). The current ocean optics meeting in Dubrovnik, Croatia, https://oceanopticsconference.org can serve as an example.
This was not raised as a question, but a possible TOS addition to the ICP meetings would be to establish a habit of publishing some or most of the ICP talks as review papers in the TOS Journal Oceanography. TOS is now seeking an NSF grant to do this for ICP13. Past ICP meetings that produced publications are pretty rare but successful when done. For example, the book published from the Portugal ICP VI was very well received, although an open access online journal seems more appropriate now.
Comments from the chairs of the Ocean Optics (OO) conference, administered by TOS:
TOS has been assisting with the organization of Ocean Optics conference for years now. They are highly professional, effective, and on top of all the things. TOS executive Director, Jennifer Ramarui, is an experienced organizer, always there to help, and goes well beyond the expected to insure that the conference is organized to final detail.
During the OO organisation, TOS takes into consideration wishes and philosophy of the conference, is actively promoting inclusion, helping sponsor students and is open for new ideas. They are also very helpful in involving sponsors. Not only that – they have become an invaluable member of the community.
Dr. Ivona Cetinic,
NASA Goddard Space Flight Center/USRA
Working with TOS was amazing. They are very efficient, helpful and they are very rigorous and yet flexible. TOS executive Director, Jennifer Ramarui has been more than amazing.
Dr. Cédric Jamet,
Université du Littoral-Côte d'Opale
- Call for Abstracts Open1st September 2018
- Super Early Bird Registration1st – 7th September 2018
- Early Bird Registration8th September 2018
- Early Bird Registration Close28th February 2019
- Standard Registration1st March 2019
- Call for Abstracts Close20th April 2019
- Final Notification of Abstracts17th May 2019
- ICP13 2nd – 6th September 2019